PrepFlowThe Problem
- ✗You don't know which menu items actually make money
- ✗COGS creep and waste eat your profit
- ✗Pricing is guesswork; GST adds friction
- ✗Reports are slow, complicated, or sit in someone else's tool
The Outcome
- ✓See item-level margins and profit instantly
- ✓Spot "winners" and "profit leaks" at a glance
- ✓Adjust pricing with confidence (GST-aware)
- ✓Run everything in Google Sheets — no new software to learn
Contributing Margin — The Real Profit Story
See beyond gross profit to understand what each dish truly contributes to your business
Gross Profit
What you think you're making
Contributing Margin
What you're actually contributing
Action Plan
What to do about it
PrepFlow helps you see: That $15 burger might have a 60% GP, but after prep time, waste, and complexity, it might only be contributing $2.50 to your bottom line. Meanwhile, that simple $8 side dish might be contributing $4.00.
*Example for illustration - actual results depend on your specific menu and costs
My Journey Creating PrepFlow
This isn't just another tool - it's my personal solution to real kitchen problems, refined over 20 years of working in restaurants across Europe and Australia.
2008-2012 - Early Experience
Started as Sous Chef at Krautwells GmbH, managing vegan cuisine and training junior chefs
2012-2018 - European Leadership
Founded KSK-Küchenspezialkräfte vegan catering, managed teams of 21 staff, served 1,200+ daily
2018-2024 - Australian Excellence
Executive Chef roles, Head Chef at ALH Hotels, leading teams of 9 chefs with AI integration
2024 - Ready to Share
Now sharing the perfected tool with fellow chefs and restaurateurs who face the same challenges I did
Why I Created PrepFlow
Over 20 years as a chef, I've managed everything from small cafés to large-scale catering operations serving 1,200+ guests daily. I've faced the same challenges you do: menu costing, waste management, profitability analysis, and team efficiency.
As Head Chef at ALH Hotels, I was constantly looking for better ways to manage costs, streamline prep systems, and optimize our menu mix. Existing solutions were either too complex, too expensive, or didn't understand real kitchen operations.
So I built my own solution - a simple Google Sheets template that could handle COGS calculations, track ingredient costs, and show me exactly which menu items were profitable and which were losing money.
Having worked across Europe and Australia, I've refined it to work perfectly for venues worldwide - with GST support for Australian markets, multi-currency options, and the flexibility to adapt to any kitchen's needs. It's the tool I wish I had when I started, and now I'm sharing it with you.
Stock List (infinite)
Centralise ingredients with pack size, unit, supplier, storage, product code. Capture trim/waste and yields to get true cost per unit.
COGS Recipes
Build recipes that auto‑pull ingredient costs (incl. yield/trim). See dish cost, COGS%, GP$ and GP% instantly.
Item Performance
Paste sales. We calculate popularity, profit margin, total profit ex‑GST and classify items as Chef's Kiss, Hidden Gem or Bargain Bucket.
Dashboard KPIs
At a glance: average GP%, food cost %, average item profit and sale price, plus top performers by popularity and margin.
Global Tax & Currency
Set country, tax system (GST/VAT/Sales Tax), and currency in Settings. All outputs adapt to your local market requirements.
Fast Onboarding
Start tab with step‑by‑step guidance. Pre‑loaded sample data and comprehensive resources to learn the flow in minutes.
AI Method Generator
Discover new cooking methods that could improve your margins and reduce waste. Get AI-powered suggestions for optimizing your kitchen processes.
Expose Hidden Profits — One Sheet, Every Answer
While others charge thousands for complicated restaurant software, PrepFlow provides similar profit insights in a simple Google Sheet for a one-time purchase.
Multi-Currency
USD, EUR, GBP, AUD, SGD, and more. Switch currencies instantly.
Tax Systems
GST, VAT, Sales Tax, HST. Configure for your local requirements.
24/7 Access
Cloud-based Google Sheets. Access from anywhere, anytime.
No Consultants
Set up yourself in under an hour. No expensive implementation fees.
One sheet. Key insights your kitchen needs. Identify profit opportunities in your menu with insights similar to expensive software — but in a simple Google Sheet you can set up yourself.
Get Results in 3 Simple Steps
Set up (5–10 min)
Turn on GST, add ingredients, yields, and supplier costs.
Import sales
Paste your POS export into the Sales tab.
Decide & act
Dashboard ranks items by profit and popularity; fix pricing, portioning, or menu mix.
60-Second Checklist
See PrepFlow before you buy
Get a sample dashboard — we'll email it to you.
Simple, Honest Pricing
One-time purchase. Lifetime access. No subscriptions, no hidden fees.
How PrepFlow Works in Practice
From guesswork to data-driven clarity - here's what you can expect
Before PrepFlow
?
Unclear margins
Blind pricing, gut feeling, unclear margins everywhere
After PrepFlow
📊
Clear insights
Data-driven decisions, margin insights revealed, clarity achieved
PrepFlow helps you identify where your menu has profit potential and where costs might be eating into your margins
*Results depend on your current menu structure and how you implement the insights
What PrepFlow Helps You Achieve
Better Pricing Decisions
See exactly how ingredient costs, yields, and waste affect your margins. Make informed pricing decisions instead of guessing.
Identify Profit Opportunities
Spot which menu items are underperforming and which have hidden potential. Focus your efforts where they'll have the biggest impact.
Streamline Operations
Understand your true costs and optimize your menu mix. Reduce waste, improve efficiency, and increase your bottom line.
FAQ
Do I need tech skills?
Zero spreadsheet formulas required. If you can use Google Sheets, you're good.
Does it work worldwide?
Built for global venues — includes GST, VAT, Sales Tax toggles, multi-currency support, and export-ready reports for any market.
What if it doesn't work for me?
If you're not satisfied with the insights and clarity PrepFlow provides in 7 days, you'll get every cent back. No hassle.
Will this slow me down?
Setup typically takes 1-2 hours. After that, you'll save time on menu planning and cost analysis.